ARTICLE I — NAME AND MISSION

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The name of this organization shall be the Charlotte Young Republicans.

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The mission of this organization is to recruit, train, and elect Republicans. Our goal is to provide an

avenue by which Charlotte Young Republicans can become involved in the party at a grassroots

level, become educated about current issues and the political process, interact with other young

Republicans and party leaders, and help Republicans get elected.

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ARTICLE II — FEDERATION MEMBERSHIP

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The association shall be a member of the North Carolina Federation of Young Republicans, Inc.

(NCFYR).

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ARTICLE III — MEMBERSHIP

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Section 1. Active — Any person who is at least eighteen (18) years of age but not over forty (40)

years of age inclusive and is a registered Republican residing in Mecklenburg County is eligible for

active membership in the association.

 

Section 2. Associate — Any registered Republican not meeting the requirements for active member

status may be an Associate member and shall have all the rights and privileges of active members,

except that he/she may not vote nor hold association office.

 

Section 3. Honorary — Honorary members shall be those people so designated by a 3/4 vote of the

active members present at any regular meeting of the association.

 

Section 4. Dues — Annual dues for active members shall be set annually by the Executive

Committee, but shall not be set lower than $2 per member per year.

 

Section 5. Members in Good Standing — Members in good standing shall be active members who

have paid dues for the current calendar year.

 

Section 6. Discipline — The association may, by a two-thirds (2/3) vote of those active members

present at a regular meeting where Extraordinary Quorum is met, censure, remove from elected

office, if applicable, and/or expel from the association any member for any act or conduct deemed

unfriendly or hostile to the best interests of the association, provided that:

 

1. The Executive Committee has reviewed such proposed action and has made a recommendation;

 

2. That such member has been notified of the Executive Committee’s recommendation by certified

mail at least one (1) week prior to the meeting;

 

3. And that such member has had the right and opportunity to present his defense, either himself or

through a representative.

 

Notice of the charges against the member and a recommendation of the Executive Committee must

be included in the call of the meeting, and must be received by the membership at least seventy-two

(72) hours prior to the beginning of the meeting.

 

Should the allegations of such behavior be made against the current Chair, the Vice-Chair shall act

as chair until after the vote.

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ARTICLE IV — ELECTED OFFICERS

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Section 1. The elected officers of this association shall be the Chairman, Vice Chairman, Secretary,

Treasurer, Parliamentarian, Political Director, Events Chair, Communications Chair, Membership

Chair, and Fundraising Chair. All elected officers shall have a two-year term that begins at the

conclusion of the annual January meeting in odd-numbered years and ends at the conclusion of the

next January meeting in an odd-numbered year. Officers elected via a special election shall have a

term that begins at the conclusion of the meeting he or she has been elected to and ends at the

conclusion of the next January meeting in an odd-numbered year.

 

Section 2. Terms — The terms for all elective offices shall be two years. No elected officer shall

serve more than two consecutive terms in the same office. Elected officers shall serve without

compensation, with exception to the treasurer, and must be active members in good standing with

the association.

 

Section 3. Vacancies — A vacancy in an elective office shall be filled by means of an election of the

membership if more than six months of the unexpired term remain. If fewer than six months remain,

the vacancy shall be filled by an election of the Executive Committee.

 

Section 4 Resignation- A member of the executive committee can resign his or her post by

submitting a written statement to the chair. The resignation is rendered effective immediately unless

there is a specific date, not to last longer than the term, included within the written statement of

resignation.

 

Section 5 Impeachment- A member of the executive committee who is expelled from elected office

pursuant to Article 3 section 6 shall be ineligible, forever, to hold elected office for the Mecklenburg

County Young Republicans.

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ARTICLE V — POWERS & DUTIES OF OFFICERS

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Section 1. Chairman — The Chairman shall preside at all meetings of the association and the

Executive Committee, appoints committee chairs, creates ad hoc committees and appoints and

removes ad hoc committee chairs, supervises the activities of the association, represents the

association in official capacity, and performs all other duties incidental to the office. The chairman

shall draft and present articles of impeachment or disciplinary action involving any member of the

Mecklenburg County Young Republicans in the event the parliamentarian is named a defendant. In

case of a sudden vacancy, the chairman may appoint an acting elected officer, provided the

appointee meets all of the requirements in Article 3 sections 1 and 5, to serve until the next

executive committee meeting or next regular association meeting, whichever applicable.

 

Section 2. Vice Chairman — The Vice Chairman shall preside in the absence of the Chairman, shall

be acting chairman in the event of a sudden vacancy of the chair (this includes dereliction of the

Chair without reason), until the next executive committee meeting or next association meeting,

whichever applicable, and shall perform other duties as designated by the Chairman.

 

Section 3. Treasurer — The Treasurer shall collect and pay out all association funds as directed by

the Executive Committee. He or she shall deposit such funds in a depository designated by the

Executive Committee and shall keep accounts open at all times for inspection. He or she shall

render accounts of the transactions and the financial condition of the association at each regular

meeting and shall submit an Annual written report to the association at the January meeting and

shall perform other duties assigned by the Chairman. The Treasurer shall partake in mandatory, no

cost, treasurer training as mandated by North Carolina campaign finance laws.

 

Section 4. Secretary — The Secretary shall be responsible for taking minutes at all meetings of the

association and the Executive Committee and shall submit a copy of said minutes to the Executive

Committee, be the timekeeper for elections and meetings, and shall perform other duties as

assigned by the Chairman.

 

Section 5 Parliamentarian- The Parliamentarian shall be responsible for providing interpretive

guidance to all board members with regards to this constitution. The parliamentarian shall process,

handle and present resolutions and amendments. They shall also be responsible for running monthly

meetings in the event that both the Chairman and Vice Chairman are unable to do so. The

parliamentarian shall be responsible for drafting and presenting to the executive committee articles

of impeachment and recommendations of disciplinary action of the members of the Mecklenburg

County Young Republicans, unless the parliamentarian is named as the defendant, and shall carry

out other duties as assigned by the chair

 

Section 6 Political Director- The Political Director shall be responsible for organizing and aiding get

out the vote (GOTV) efforts, coordinate with various Republican organizations or Republican

candidates to assist with door knocking, phone banking, and greeting voters at the polls and must

create a report showing Mecklenburg County Young Republicans involvement in immediate past

year general elections to be presented at the annual meeting in January.

 

Section 7: Events Chair: The events chair shall be primarily responsible for scouting out and

securing locations for events outside of the normal, regular association meetings, and shall perform

other duties as assigned by the Chairman.

 

Section 8: Communications Chair: The communications chair shall be responsible for sending out

routine emails, press releases, responding to media inquiries, and shall perform other duties as

assigned by the Chairman.

 

Section 9: Membership Chair: The membership chair shall be responsible for assisting new

members, following up with prospective members, assisting with the collection of dues, and shall

perform other duties as assigned by the chairman.

 

Section 10: Fundraising Chair: The fundraising chair shall be responsible for securing big donors,

work in conjunction with the events chair to plan fundraising events, report donations secured to the

treasurer and chairman, and shall perform other duties as assigned by the chairman.

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ARTICLE VI — EXECUTIVE COMMITTEE

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Section 1. The Executive Committee shall consist of the elected officers of the association, the

immediate past Chairman, and the Chairmen of the standing committees and shall appoint other

members of the standing committees. Standing Committees shall be chaired by elected officers

whose duties match the purpose of the committee.

 

Section 2. Duties — The Executive Committee shall plan and oversee all association activities.

 

Section 3. Meetings — Executive Committee meetings shall be held at such times and places as the

committee shall decide, and each Executive Committee member shall receive at least five days

notice from the Chairman unless said notice is waived by individual committee members. A majority

of the Executive Committee shall constitute a quorum. Meetings of the Executive Committee are

open to all association members.

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ARTICLE VII — ASSOCIATION MEETINGS

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Section 1. Regular — Regular meetings of the association shall be held at the times designated by

the Executive Committee of the association. All association members must be notified at least seven

(7) days prior to each regular meeting. Regular meetings shall be held at least once every two

months.

 

Section 2. Special — Special meetings of the association may be called at any time by the

Chairman, by the Executive Committee, or by signed petition of ten (10) percent of the active

members. Written notice must be given the membership at least one (1) week in advance of such

special meeting. Such written notice shall contain a summary of the matters to be considered and

only such matters shall be discussed.

 

Section 3. Annual — The Annual meeting of the association shall be the regular meeting in January

of each year. Only those persons who have been members for thirty (30) days prior to the Annual

meeting may vote during the Annual meeting.

 

Section 4. Quorum — A quorum shall consist of ten (10) percent of the active members.

 

Section 5. Extraordinary Quorum – An extraordinary Quorum shall consist of thirty (30) percent of

the active members.

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ARTICLE VIII — ELECTIONS

 

Section 1. Annual — The election of officers shall be held at the Annual meeting, every odd

numbered year, and officers-elect shall take office at the end of that meeting. The election of officers

shall occur no later than February 29th of that calendar year.

 

Section 2. Nominations — All candidates for association office shall be nominated from the floor

during the Annual meeting. Only active members in good standing may nominate a candidate for

association office. Nominators shall be given an opportunity to make a nominating speech on the

candidate’s behalf during the Annual meeting. Further, all candidates for association office shall be

given an opportunity to speak during the Annual meeting. If only one candidate is nominated for a

given office that officer may be elected by acclamation.

 

Section 3. Ballots — Voting in all contested races shall be by secret ballot. No proxy or absentee

ballots shall be allowed. Fifty (50) percent plus one of the votes cast shall constitute a majority for

election. If no candidate garners a majority of the votes cast on the first ballot, the two candidates

receiving the most votes will be voted upon in a runoff election.

 

Section 4. Tellers — The Meeting Chairman shall appoint at least three (3) tellers who shall

dispense, collect and tabulate the vote. The tellers shall not be a candidate for any elected

association office.

 

ARTICLE IX — COMMITTEES

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Section 1. Standing — The standing committees shall be as follows: Finance, Recruitment,

Communications, Political Activism, and Social. The Chairman shall appoint and remove chairmen of

the standing committees with the approval of the Executive Committee and shall appoint other

members of the standing committees. Standing Committees shall be chaired by elected officers

whose duties match the purpose of the committee.

 

Section 2. Special — The Chairman, with the approval of the Executive Committee, may create

special or ad hoc committees as deemed necessary and shall appoint a chairman, with approval of

the Executive Committee, and members of any special or ad hoc committees.

 

Section 3. Finance — The Finance Committee shall be responsible for the development and

implementation of activities to raise funds for the association. The Chairman of this committee will be

the Fundraising Chair.

 

Section 4. Recruitment — The Recruitment Committee shall be responsible for recruiting new

members for the association, as well as working to ensure that current members renew their

memberships each year. The Chairman of this committee will be the Membership Chair.

 

Section 5. Communications — The Communications Committee shall be responsible for promoting

the association and its activities, both within the Republican Party and to the general public. The

Chairman of this committee will be the Communications Chair.

 

Section 6. Political Activism — The Political Activism Committee shall be responsible for assisting

Republican campaigns in accordance with the association’s Constitutional provisions. The Chairman

of this committee will be the Political Director.

 

Section 7. Social — The Social Committee shall be responsible for organizing social activities for the

association’s members. The Chairman of this committee will be the Events Chair.

 

ARTICLE X — Party Loyalty and Endorsements

 

Section 1. Any member of the executive committee, either elected or appointed, shall not make any

public endorsement, including on social media, of any kind, of any political candidate, other than a

Republican, in a general election in which a Republican is on the ballot. Additionally, any member of

the executive committee, either elected or appointed, shall not make any statements on any platform

expressing support for a candidate or elected official who is not a Republican. For purposes of this

section, in non-partisan races, candidates who have been endorsed by the Mecklenburg County

Young Republicans following a motion and majority vote in the affirmative shall be considered as

Republican candidates for the election of which they are endorsed. Nothing in this section pertains to

races in which there are no Republican candidates or non partisan races in which there are no

organizational endorsed candidates.

 

Section 2. This organization and its executive committee members, in their official capacity, are

prohibited from making any endorsements in Republican primaries or any registered Republican

running against another registered Republican in a non-partisan race, or any individual running for

Republican Party office at any level. Further, neither the association, nor the Executive Committee

as a whole, nor any officers in their official capacities, shall endorse any candidate who is a member

of any party other than the Republican Party. The only exceptions being in internal NCFYR

Elections.

 

Section 3. Members of the executive committee are allowed to seek election to, and hold, public

office. In the event of a primary involving an executive committee member, any executive committee

member who wishes to pursue public office must refrain from using his or her official capacity to

directly imply or indirectly imply he or she is endorsed by the Mecklenburg County Young

Republicans.

 

Section 4. This organization may invite non endorsed Republican candidates in contested primaries

to Young Republican events. Additionally this organization may take photographs and videos with

the candidate, provided the provisions in section 3 are followed and other Republican candidates in

the same primary are offered similar exposure and opportunity.

 

Section 5. Executive members who violate the provisions mentioned in article X section 1, 2 or 3 are

subject to disciplinary action which includes, but is not limited to censure and/ or removal from office

as outlined in Article 3 section 6 of this constitution

 

ARTICLE XI — PARLIAMENTARY AUTHORITY

 

Section 1. Authority — The rules contained in the current edition of “Robert’s Rules of Order, Newly

Revised” shall govern all proceedings except when inconsistent with the Constitution and By-laws of

the association.

 

ARTICLE XII — AMENDMENTS

 

Section 1. Submission — A proposed amendment to this Constitution shall be submitted in writing to

the Secretary at a regular meeting of the association, at which time it shall be read to the members.

The amendments shall be discussed and voted upon at the regular meeting.

 

Section 2. Amendment — This Constitution may be amended by a two-thirds (2/3) vote of those

active members in good standing present at any regular meeting, provided that Section 1 of this

Article has been complied with.

 

ARTICLE XIII — RESOLUTIONS

 

Section 1. Any member in good standing may bring forth a written statement of some conviction that

they feel the association should share.

 

Section 2. Resolutions will be adopted by majority vote of the members present and in good

standing at a regular meeting of the association. Resolutions adopted by the association are to be

kept in the permanent files maintained by the Secretary.

 

Passed this 23rd day of January 2025 in Charlotte, NC.